Guidelines for oral and poster presenters

The virtual EBRS symposium will take place on a versatile virtual platform called Howspace. All participants get access to the platform on Monday, 3 May (day before the conference) and the platform stays open until 23 May. Please note that all programme will be recorded, also the concurrent sessions, and the recordings will be available on the platform during this period for the EBRS participants.

You can follow the programme as a live stream from the platform in the programme room. Other rooms include ePoster room and Exhibition room. You will also be able to view all the symposium abstracts on the platform.

The concurrent sessions take place in ZOOM. Links to Zoom will be found on the virtual platform. Please read carefully the Zoom guidelines.

TESTING ZOOM with us!

If you wish to practice joining Zoom or have any questions, please join a test session in Zoom with our technical team. NOTE: all times are local times (time zone EEST, UTC+3)

DATE: Thursday 29 April
TIME: 09:00-10:00
DATE: Friday 30 April
TIME:  15:00-16:00

Links to Zoom have been sent to presenters by email!

Oral presentations in concurrent sessions

The oral presentation time is 10 minutes + 5 minutes for questions.

Please see the session programme for your presentation slot.

Please note: to minimize any technical problems, please prepare and send you presentation as a pre-recorded video using this file upload form . The Q&A will be carried out live via Zoom.
Deadline for the presentations: Wednesday 28 April.

How to record a PowerPoint presentation with narration:

Here are basic instructions how to record a PowerPoint presentation with narration
https://support.microsoft.com/en-us/office/record-a-presentation-2570dff5-f81c-40bc-b404-e04e95ffab33 

You need a microphone to record the audio, if an external microphone is not available, built-in microphone in your laptop will work, but make sure you are located in a quiet room. External mic or headset is strongly recommended. 

 To show your face in the presentation, you can activate your webcam feed visible while recording from the lower right corner. This will add personal touch to your presentation, and it is therefore recommended. 

Please note the following: 

  • Audio will NOT be recorded during slide transitions, so do not speak during transitions. 
  • Camera feed can overlap important information on your slide (adjust text on the slide accordingly). 
  • If you have videos in your presentation, please play them through completely (do not skip them while recording). 
  • Webcam window will also move during certain transitions, avoid such transitions, as the audio is also muted during transitions. 
  • Make sure the recording space is well-lit for optimal quality. 

If for some reason you are unable to provide a pre-recorded video of your presentation, please be prepared to present live in Zoom: Please prepare your presentation in PowerPoint format (aspect ratio 16:9) and share your screen when you present in Zoom. It is recommended to close other browsers, just keep your own presentation file open, so it is easy to select the file to be shared in Zoom. Arrive in Zoom 5-10 minutes before your session starts.

Poster presentations

Posters are presented as 1-page files (PDF), vertical position (portrait), file size max. 1.0 GB.

You may also send a 1-3 minute video presentation of your poster (optional). Posters and poster videos will be uploaded on the virtual platform, to a specific ePoster room, accessible to all symposium participants (access also after the symposium until 23 May).

In addition, poster presenters can have a 1-minute oral presentation during the poster session on Wednesday, 5 May. The poster session will be conducted in Zoom. Please see the Zoom instructions above. Please note: You will not have to share your screen, only turn on your video and audio to participate in the conversation when it is your turn to talk, the session chair can share the screen and show your poster from the virtual platform.

Please send your poster and poster video by 26 April using this upload form: https://www.lyyti.in/ebrs_posters_videos

Abstract submission

Abstracts can be submitted up until 23:59 EET on February 21st  (extended deadline) 2021 (note that Finland is one hour ahead of central Europe). Submitted abstracts can be modified up until the deadline, and therefore early submission of first drafts is encouraged. The length of oral presentation slots is 10 minutes + 5 minutes for questions. Due to the tight timeline being implemented for abstract submission, there will be no extension to this deadline.

Each congress participant is permitted to submit only one (max. 250 word abstract, max. 15 word title) abstract as a presenter (co-authorships in other abstracts are allowed). If applying for an oral presentation, an additional abstract may be submitted for a poster presentation.

Please see the proposed themes/sessions on the right column; you will be asked on the submission form to choose your preferred session.

All abstract submitters will be notified of the fate of their abstract by 15 March, and those being accepted for oral or poster presentations are required to register for the symposium by March 31st to confirm their place in the programme. Although we will do our best to accommodate requests to place presentations on certain days we ask the presenters to plan to attend for the entire virtual symposium.

Submission guidelines

Submission has ended.

Abstracts are submitted via the Oxford Abstracts online submission system:

    • Register to the Oxford Abstracts system to submit (using the submission link).
    • After submission, you may log back in again and amend your abstract until the final submission deadline.
    • Remember to complete the abstract and answer all the required questions before the deadline. Note that uncompleted abstracts will not be reviewed.
    • Please note that all correspondence will be sent to the submitter only and to the email you have used to sign in to the system. Remember to inform info@aboaservices.fi in case you wish to change the presenting author.
Click here to submit your abstract

Questions

If you have any questions about the submission process, please contact info@aboaservices.fi and remember to quote your abstract reference number in any communication with us.

If you have any questions relating to the scientific content, please contact ebrs2020@utu.fi

Dates and deadlines

  • Abstract submission opens:
    7 January 2021
  • Abstract submission ends:
    15 February 2021 -> EXTENDED UNTIL 21 FEBRUARY
  • Notification of acceptance:
    15 March 2021

Sessions

  • New Materials & Methods
  • Dietary & Conservation Ecology
  • Phylogenetics
  • Diseases
  • Population Genetics
  • Acoustic Ecology
  • Ecophysiology & Thermoregulation
  • Diversity & Distribution
  • Movement Ecology and Bats & Climate Change
  • Behavioral Ecology